December 11, 2002
Tim Chilton chaired a very productive meeting of the Noise Compatibility Study on December 11, 2002. Other participants:
Bob Slattery, Louisville International Noise and Environmental Programs Officer
Larry Owsley, University of Louisville
George Hudson, Concerned Citizen
Mary Rose Evans, Regional Airport Authority, Airport neighbors' Alliance
The meeting was called to order at 6:30 PM. Our focus was to work on the Charter for the for the Committee which will monitor the implementation of the recently approved Part 150 Noise Compatibility Study. Here were some of the decisions we made concerning general issues:
The new committee's name shall be determined later.
No need to worry about incorporating yet.
We should have language in the Charter that should elaborate on the activities of this committee in an annual report to the RAA
We should provide for alternates/proxy voting.
There is still come concern about how the ANA will name citizen representatives to this committee.
If this amended Charter is agreeable to all interested parties, each organization should prepare to begin naming their representatives and proxies.
Using a template provided by Dorn Crawford, we agreed to the following amended document (all of the changes are in bold print):
The Regional Airport Noise Committee is constituted as an initiative of the Regional Airport Authority of Louisville and Jefferson County, as part of its Noise Compatibility Program. The Committee shall be responsible for monitoring the implementation of the Noise Compatibility Program by, 1) assessing the effectiveness of its component measures, 2) formulating proposed changes and refinements and, 3) collecting necessary knowledge and materials to facilitate future Program updates.
The Committee shall report to the RAA Board through the General Manager and prepare an annual report for presentation to the RAA Board.
The Committee incorporates representation from all components of the Airport community: airlines, other aircraft operators, businesses, sensitive facilities, residents, management, and government. In order to provide for stable structure and participation, the Committee shall consist of designated or specified representatives of:
Regional Airport Authority (RAA) Board: member appointed under KRS 183.132(6)(d)
Louisville Air Traffic Control staff
Louisville Airport Affairs Committee
Kentucky Air National Guard
United Parcel Service
General aviation community at SDF
University of Louisville
Louisville Metro Government
Airport Neighbors' Alliance (ANA)
General citizenry of each quadrant bounding the airport, as defined by the axis of I-264 adjacent to the airport, and a line between, and parallel to, the airport's parallel runways
The RAA Noise and Environmental Programs Coordinator shall be considered a committee resource and shall be a non-voting member.
Chief executives of each of the organizations and entities listed shall be responsible for designating their representatives and two proxies to the Committee if not otherwise specified. The chair of the Airport Affairs Committee shall designate a general aviation representative. In the cases of the general citizenry, which represent the concerns of specified airport neighbors, seats shall be filled by the Airport Neighbors' Alliance (ANA), based on an open nominating and election process. Candidates need not be members of ANA.
The Committee shall elect a Chair and a Vice-Chair, and establish such other offices as it deems appropriate to facilitate its operation. Officers shall serve terms of one year, and may be reelected if otherwise qualified. The chair shall work with the RAA staff to prepare meeting agendas; preside over meetings; and review and endorse meeting notes for the Committee's approval. The chair shall also oversee the publication and forwarding of any formal decision or recommendation adopted at a Committee meeting.
The Committee shall meet monthly, at the offices of the RAA or another agreed location, with a regular agenda reflecting the main elements of the Noise Compatibility Program. A majority of the Committee shall constitute a quorum for the purpose of conducting meetings, though formal action may be taken only by consensus of the Committee's members, as stipulated below. Special meetings may be called by the chair or by any four Committee members, provided that all members are duly informed of the time, place and purpose of the meeting, and that the meeting addresses only the stated purpose. All meetings shall be considered public meetings within the meaning of KRS 61.805.
The Committee may from time to time establish such working groups as it finds necessary to advance its agenda. Such working groups may include participants who are not Committee members if required, but shall report findings and recommendations in their designated areas for discussion and endorsement by the Committee. Chairs of such working groups shall be selected by, and serve at the pleasure of, their members.
Working Groups shall report data, evaluations and findings to the Committee as they emerge on individual issues, respond to inquiries, and assist as needed in making presentations. The Committee shall document recommendations it adopts, and assist in moving them forward for consideration in compiling future updates of the Noise Compatibility Program.
Administrative support for the Committee's work program shall be provided by the staff of the Regional Airport Authority, and coordinated by the chair for the conduct and content of each meeting. Support includes publication and distribution of meeting notices and agendas, taking meeting notes, reproduction of discussion materials, documentation of decisions and recommendations, public affairs liaison, and such related tasks as the chair may identify. Meeting notes shall capture comments, questions, and decisions made by the Committee. Notes shall also be taken by designated members of the meetings of working groups, for distribution, after review and approval, to the Committee.
Funding support for programs proposed by the Committee shall be addressed in the regular budgetary process of the RAA. Administrative costs of the Committee shall be vouchered to the RAA as required, under the guidance of the General manager. Members of the Committee shall serve without compensation, but shall be allowed any reasonable expenses incurred by them in the conduct of the affairs of the Committee.
The Committee shall take its decisions by consensus. Issues on which consensus is not achieved in the Committee may be referred to working groups for further study. In cases where the chair determines that efforts to attain consensus are exhausted, findings shall be compiled and recorded with full representation of dissenting views.
Business of the Committee shall otherwise be conducted informally, with procedural questions resolved by reference to the Modern Rules of Order. Recurrent or systemic issues shall be catalogued for further study and recommendations by reference to this Charter. The Charter may be amended by decision of the Committee.
The meeting was adjourned at 7:35PM.